Discovering the Best Ways of Utilising Microsoft Lists in Business

Discovering the Best Ways of Utilising Microsoft Lists in Business

In today’s market, execution is everything. Businesses that fulfill their objectives please their clients and pave the way for future development and success. Similarly, employees who do their jobs and other obligations efficiently contribute to the success of their firm and raise their values.

As an employer or business owner, modern technology provides nearly endless chances for productivity and efficiency benefits, yet much of that potential remains untapped. Increasing your understanding of your everyday software’s capabilities and knowing how to access little-known features may help you and your team generate better deliverables in less time.

Microsoft 365 (formerly known as Office 365) goes beyond the image of a standard productivity office suite by incorporating all other vital services like Dynamics CRM and OneDrive. When you add Power BI to the mix, you have the best tools to help you work quicker and smarter

Almost everyone knows M365’s potential, but you have a lot to learn if you have never utilized Office 365. A good Microsoft partner like GKM2  can help you in this aspect; just review our Microsoft 365 support page to get more information. 

More than a million companies globally use Office 365, with 800,000 firms having registered users in the United States. When you discover how much M365 can help you, you may be surprised by the power of the software you use every day. 

This article underlines some of the lesser-known features at your disposal and demonstrates how to locate and use them.

How Does Microsoft Lists Works?

Microsoft Lists is one of the more recent additions to the Microsoft app store, though it isn’t new. It is an upgrade of the SharePoint lists feature, which has been included in the 365 suite since its inception. You can learn more about the Microsoft office 365 update to get the latest information.

Lists is a tracking and work management app that allows you to create, distribute, and track structured data across different data states. Microsoft Lists is distinguished by its usage of a tabular structure with configurable columns, making it adaptable to practically any requirement.

When should you use Microsoft Lists?

One of the essential aspects of Lists in today’s workplace is that it is fully linked with Microsoft Teams. All users can subscribe to any channel with a List so that members can access and change it without leaving the Teams interface.

When is it OK to utilize Microsoft Lists?

The true worth of Microsoft Lists is twofold. Sure, it’s fantastic for making lists of objects — whatever they may be. However, it is also ideal for building a configurable table specific to your business due to its tabular features. 

You may, for example, add a column for staff that has been allocated tasks, and the column following should be named “task status.” Subheadings such as “Start date and time,” “In Progress,” and finish dates, and even color-code each column for easy referencing.

If you have an extensive project with many parts and individuals involved, Microsoft Lists is an excellent tool for keeping track of each aspect.

Enabling or disabling Lists within your organization

All Teams users in your business have Lists enabled by default. However, on the Manage applications tab in the Microsoft Teams admin center, you may switch the app off or on at the org level.

  1. Navigate to Teams applications, then Manage apps in the Microsoft Teams admin center’s left pane.
  2. To enable Lists for your organization, look for the Lists app, tap it, and then tap Allow. To disable Lists for your organization, go for the Lists app, pick it, and then choose Block.

Enabling and disabling Lists for specific users in your company.

To permit or prohibit particular users from using Lists, first ensure that Lists is enabled on the Manage apps tab for your organization, and then set up a custom app permission policy and allocate it to those individuals.

Provide comments or report a problem

Pick Help towards the bottom of the left pane in Teams, and then select Report a problem to offer us comments or report an issue. Select Lists, and then provide comments or specifics about the problem you’re having.

Check for list events on the audit log.

You can search the audit log for list item events and lists in the Security & Compliance Center, as lists have enterprise-level auditing enabled.

You must first enable auditing in the Security & Compliance Center before you can search the audit log. Keep in mind that audit data is only available when you enable auditing.


If you’re motivated to improve your company productivity using Microsoft Lists – or any other apps available once you get a subscription – Microsoft 365 is one of the best to consider.

Along with the standard Office products in both desktop and cloud flavors, 365 for business includes first-class email through Microsoft Exchange, full access to Microsoft Teams, enterprise-level security for all cloud services, and much more.

Interested in giving M365 a shot? The GKM2 team, as a direct Microsoft Technology and Managed IT Services and Security Provider, will help you get up and running with a license and all the expertise you need — quickly.

To learn more, contact us here.