Migrating Cloud Data? Avoid These Common Mistakes!
Most Australian business have now fully adopted cloud technology as a necessary part of their workflow. The coronavirus pandemic made the cloud critical if companies still wanted to operate with remote employees and continue to reach customers.
Cloud spending in Australia is expected to rise by 32% between 2019 and what’s projected for 2021. Which means a lot of organisations have been adopting new tools and optimising their use of cloud services.
After the cloud app adoption frenzy during 2020, companies are now fine tuning their use of the cloud to get rid of cloud waste and redundant apps. They’re also streamlining and automating through all-in-one platforms like Google Workspace and Microsoft 365.
This means a lot of migration of cloud data, which can go terribly wrong if it’s not done correctly.
Cloud Data Migration Mistakes to Watch Out For
No one wants to lose data or end up with data in the wrong areas of a new cloud platform. It’s best to take your time or have your cloud data migration handled by a professional like GKM2, so you can be assured everything goes smoothly.
Here are the most common data migration problems to avoid.
Not Backing Up Before a Migration
It’s important to fully back up your cloud data before you attempt any migration. You don’t want to end up with lost or garbled data that can’t be recovered because it was already deleted out of the old platform.
It’s best to regularly back up data in cloud applications to ensure you always have a copy. When leaving a cloud tool, you’ll also want to do a full export of all data and any settings that you can.
Not Allowing Enough Time for the Migration
When you go through a step-by-step on an FAQ page, a data migration can seem easy. But when you actually have to go through it yourself, multiple things that can crop up that may go wrong.
While it’s natural to want to save money on cloud subscriptions and shut off the old account as soon as possible, you could leave yourself in a bind if you only leave a day or two with both the old and new accounts activated to do your migration.
It’s best to pay a little extra for the added security that if you’ve forgotten anything or had a migration problem, you’ll still have your old account to access for a couple of weeks.
Not Doing a Trial Migration First
An important step before you begin any cloud-to-cloud data migration is to validate the migration first. This is done in the form of doing a trial migration with just a few records of data.
This allows you to work out any problems with the process or field mapping between the two apps before migrating over all your records. It’s much easier to fix a problem or back out a record, if you only have a couple, rather than thousands.
Once your trial migration goes smoothly and the data is showing up where it should, you can migrate all your data.
Not Gleaning Data First Before Migrating
Do you have a lot of old records or “junk” data that is no longer needed? Then you want to clear that out before you migrate to the new account. There’s no reason to start off your new cloud app with unneeded records or files.
It’s important to go through all your data and decide what may need to be deleted and what may need to be archived for storage, but not active use.
Migrating Data to the Wrong Place
When moving to a large all-in-one platform, like Microsoft 365, companies will often do it without a data strategy. They’ll just move all files into OneDrive, the general file storage area of the platform, ignoring that they have great options for data organisation by utilising Teams and SharePoint.
Look at all the “data buckets” that a new platform may have for file storage before you do a large migration. Then, plan a migration strategy out to get the full benefit of the platform by putting data where it makes the most sense.
Not Migrating Automations or Customisations
Companies will often customise their cloud platforms over time and add automations for efficiency. Then, when they migrate to another cloud tool, they focus on their data and all those important extras they added are lost.
It’s vital to review the workflow in an app you’re planning to replace, and identify any specific automations you’ve put in place as well as custom fields or other customisations. These also need to be migrated to the new platform or recreated so your team doesn’t lose any important time-saving workflows.
Get Expert Data Migration Help for Smooth Transitions
GKM2 can help your Sydney area business with smooth and trouble-free cloud data migrations that get your team up and running quickly in their new tools.
Contact us today to learn more. Call +61 2 9161 7171 or reach out online.