How to Get the Cost Savings of BYOD without Sacrificing Security

How to Get the Cost Savings of BYOD without Sacrificing Security

It’s not surprising that the bring your own device (BYOD) movement has been so popular over the past few years. This movement has brought about several benefits, including simpler collaboration, enhanced creativity and productivity, and 24/7 access for remote or on-site employees reporting for work at various hours of the day and night. One of the reasons why BYOD is so appealing to businesses is its cost-saving ability.

More than 67% of employees use their own devices at work, and 74% of organisations either already use BYOD rules or plan to do so.

However, while BYOD is growing in popularity among businesses of all sizes due to its potential cost savings, some are concerned that implementing security measures will negate all economic gains.

However, this isn’t always the case. With BYOD, your company can save money without sacrificing security.

How BOYD Saves Cost for Your Business

BYOD can reduce costs in the hardware and support and training areas.

  • Hardware Savings

Companies that offer COD must buy new devices every few years to stay current with technology. However, when a company adopts a BYOD policy, this recurring expense is also reduced because if the device belongs to the employees, they will buy devices when they are dissatisfied with the features of their old ones.

Therefore, if your business implements a BYOD policy, you immediately begin to save money because you will no longer need to buy or replace mobile devices for your employees.

  • Savings on Support

Employee-owned devices are no longer the company’s responsibility for maintenance, support, and repairs. 

Business Benefits of BYOD

Along with cost savings, increased productivity is one of the most apparent business advantages that BYOD offers your business. For instance, according to a study, BYOD increases productivity by 17% because mobile workers are better able to collaborate.

BYOD lowers the cost of doing business and provides additional advantages that result in increased productivity and reduced costs, such as:

  • Improved Retention of Employees

Thanks to BYOD, more telecommuting and flexible scheduling options can be provided to employees, making them happy and lowering employee turnover. As a result, the costs associated with onboarding new employees are reduced.

  • Fewer Company Upgrades

Employees with their own devices are known to upgrade their devices constantly. This gives your business access to the latest technology without having to spend the time or resources needed to update the device.

Ways to Get the Cost Savings of BYOD without Sacrificing Security

One of the most crucial aspects of a business is security. Your company is vulnerable to attacks without this. Businesses, therefore, question if they can benefit from the cost savings associated with BYOD without compromising security.

Luckily, there are ways your business can get adequate security and also get the cost savings of BYOD

Find a Cost-Effective Device Management Tool

There are many options for mobile device management (MDM) tools. Each has advantages and disadvantages of its own. Here are some things you should consider when choosing an MDM tool:

  • Ancillary Services: Get MDM suites that include ancillary services that you currently need or could need in the future.
  • Compliance Requirements: Ensure that the MDM software complies with the standards established by the regulatory organisation for your industry.
  • Ecosystem Support: Not all MDM suites will be able to support the same devices. This can be an issue if you have a huge staff and a range of devices.
  • Implementation Difficulty: Some MDM suites require more complicated setups than others. Therefore, one of the simplest management tools for BYOD is Microsoft Endpoint Manager in Microsoft 365.

Consider working with a managed service provider (MSP). An MSP allows you to outsource services like device management, network application, and infrastructure security and is nearly always less expensive than a full-time IT staff.

Use Automation for Access Control and Onboarding

Access control and onboarding can quickly consume the majority of the IT budget. Your company can benefit from automation in these areas by:

  • Reducing the costs associated with manual work 
  • Reduce onboarding time
  • Reduce risks.
  • Reduce downtime by instant onboarding new employees.

Automating onboarding and access control enables IT staff to focus on more strategic work.

Upgrade IT infrastructure

The IT infrastructure of most SMEs cannot support the requirements of remote working. Many companies have the mistaken assumption that updating their hardware and software will enhance their network capabilities, but this is only temporary.

The solution is switching to cloud-based services and utilising cutting-edge technology. Moving to a cloud-based model, even partially, has the added benefit of transitioning your business from a capital expenses model (CapEx) to an operating expense one (OpEx), which is far less expensive.

Maintain Data Security Controls.

Data security controls must be set up to prevent potential exposure if an employee’s mobile device is lost or stolen. To ensure that data security regulations must be applied, make it a requirement that employee-owned devices have mobile device management and/or mobile application management software installed.

Make Screen Lock Passwords Mandatory

Although it may seem insignificant, you’d be shocked at how many employees don’t use their smart gadgets’ passcodes or screen lock patterns. This makes it easier for thieves to get hold of sensitive data from their devices. As a result, you will have to spend money trying to get the data back.

For this reason, ensure that all employees bringing their devices to work have screen lock passwords and two-factor authentication.

Anti-Spyware Software

Every employee’s device should have anti-spyware software installed. This protects against cyberattacks.

What Should Be Included In Your BYOD Policy?

If you want to fully benefit from BYOD’s cost savings, make sure your policy has the following components:

  • A remote desktop access solution based on HTML5

The HTML5-based remote desktop access solution gives you access to employees’ work computers from any device.

  • Usage parameters

Set usage restrictions so you can choose which websites and apps your staff members are not permitted to visit while on the clock or using the company’s Wi-Fi.

  • Passwords and automatic locking

Make it mandatory for workers to secure their mobile devices with passwords and to enable automatic lockdown after a few minutes of inactivity.

Implement BYOD Right Now

Given the advantages of BYOD, it is clear why so many companies are embracing this style. Implement BYOD if you want to maximise the cost savings for your business.

Contact us at +61 2 9161 7171 or send us a message to get started.